Executive Committee Meeting Minutes
ASIS SF Bay Area Chapter Present: The Chapter Goals and Objectives were discussed and presented by Brad.
The areas of immediate concern for this year concerned Membership,
Job Placement, Newsletter, New Revenue Ideas, Chapter
Finances, The Buckley Fund, Open Chapter Committee Chairs,
Yearly Events and Monthly Meetings.
Also, Brad is proposing to create resources and templates for events and committees so future volunteers have historical and financial guides for running their committees and do not have to reinvent the program from year to year or whenever a committee chair changes. Promote continued and expanded use of the website for communicating to the membership. Continue providing quality monthly meeting programs that are both timely and meaningful for the membership. Improve our member services, such as the newsletter, placement activities and educational opportunities (grants, scholarships) for members and students. (We will go over these in more detail with individual committee chairs) and provide updates as appropriate). EVENT CHAIRS: As mentioned in our goals, we would like to see all major events come as close as possible to breaking even. This means you should understand all of the cost associated with the event up front, then you can back into the amounts you will need for sponsorship, meal charges, etc. Obviously we need to try to keep the cost for members as low as we can, but don't undercut your actual costs by a lot either. Kris Rennett put together a budget template for the golf tournament that we used last year, and was a big help in determining what we would charge, how much in sponsor money we needed, etc. I have attached it for your information and use, if you so desire. Please let me know if you need assistance in determining event budgets and I will be happy to help. Chapter Committee responsibilities were discussed and assigned as follows: Brad Minnis, CPP, Chair Patrick Sharkey, CPP, Vice Chair Larry Reid, Secretary Curtis Given, CPP Treasurer It was also discussed that updates should be provided on at least a monthly basis to the Executive Sponsor on committees and status on events, and also newsletter information by the 10th of every month. Committee Chairs are encouraged to contact the Exec Council Sponsor when guidance or assistance is needed on the programs. The Chapter has been receiving volunteers via the web page. Committee chairs will be contacted to allow the volunteers to be active. It was suggested that committee chairs should be invited to the monthly Executive Council Meetings. A notice would be sent out at least a week prior to our meetings. Meetings will be scheduled to take place on the 8th of each month, usually around the noon hour. Next Executive Council Meeting February 12, 2003, 11:00 at Guidant Respectfully submitted by |
